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WINDOWS RESOURCE #4
EMAIL SERVERS AND YOUR EMAIL PROGRAMS
A simplified explanation of how email works
When an email is sent by someone is passes from their system to their isp first. That isp should normally check to see
that the email is coming from a valid existing user account. Assuming that it does, the email relays onward through the
internet to the isp of the recipient's email account. Once there, the email is stored in a queue for the user until they access
it with their email program.
Fighting spam using MailWasher
Here is where mailwasher comes in. MW is run and pulls up a list of what is in the user's queue and provides the user with a list
showing TO: FROM: DATE: and can show part of the email's text information as well. From that point the user can choose to
keep, delete, and/or bounce the emails directly from the queue using the program.
Without the mailwasher program, a user would run outlook express and immediately receive the emails from the queue, once that is done,
the normal procedure of the email program is to delete them from the queue. And so, this is how email works.
All of this happens almost instantly, as I have timed an email from Greece to the USA and back and all of the mechanism takes
approximately 10 seconds on any good connection without the intervention of mailwasher.
One other way to reduce spam, is the use of OE email filtering.
By creating some additional LOCAL FOLDERS, (right click on Local Folders, then New Folder) you can have OE place emails into
various folders for you automatically.
The same process can be used for spam by creating a email rules based on parts of the email so that the program will direct the email
either to a folder or even directly to the DELETED ITEMS.
With Outlook Express or a compatible program such as Thunderbird, you can access your emails from the usual email servers to that of AOL.
For more information regarding email, see the Email Designs selection on the menu.
Some explanations of the Outlook Express option parameters.
Outlook Express Options
Here are some ways to save and/or salvage your Outlook emails:
Reparing Outlook Express
DBX file corruption and re-indexing
DBXtract - The best folder and messages backup tool
Microsoft's Answers to OE specific option settings:
How OE reduces email spam or what are all those option settings about
Attachments, security, and settings
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